The Advantages of Utilizing a Job Description

The Advantages of Utilizing a  Job Description

A job description or JDD is a detailed written account that describes the duties, or overall job functions, and responsibilities of an individual position. Job descriptions are generally divided into two categories: functional and structural. A functional job description is one that describes the fundamental functions of the job. Structural job descriptions, on the other hand, describe those functions that are necessary for performing certain specific job functions. Job descriptions will differ between organizations and at times even between jobs within the same organization.

Job descriptions also differ according to the nature of the job. A functional job description usually consists of general information such as what the job entails and how the job functions. Job descriptions will also need to include information about the qualifications required of the individuals applying for the position in terms of education, work experience, skill set, as well as supervisory responsibilities. An example of a structural job description is "The position will require that you have good mathematical ability, including but not limited to, experience required for measuring materials and equipment." The key is to ensure that job descriptions provide enough information so that a qualified applicant can be identified.

Job descriptions also differ according to the nature of the organization in which they are applied. Some job descriptions are general in nature, while others are more specific. General job descriptions are intended for all types of workers and positions. These should, however, be broad enough in order to apply to a wide variety of job candidates.

A more specific job description may be more in depth and more descriptive. This would include specific tasks, skills, and duties that are needed to perform the job. A job analysis may be conducted to determine whether the job description is indeed descriptive enough. The job analysis may be done through interviews, surveys, focus groups, or case studies. Job analysis is particularly useful for finding out what duties are preferred, the most common duties, the most important duties and the working conditions experienced by employees in your company.

The job descriptions should also detail the level of skill necessary for performing the job duties. This may mean listing the level of skill needed for the position rather than listing the duties themselves. This ensures that job duties and skill requirements are not confused with job duties and skill requirements. For example, an employee with the job title of "assistant" may actually perform administrative duties as well as perform technical duties. The job description should be clear about the level of skill needed for each level of job duties.

Job descriptions are usually found on the job application or list of qualifications. However, many companies make sample job descriptions available to prospective employees. This makes it possible for job seekers to closely compare these descriptions with their actual job duties to make sure that the job description accurately matches the applicant's job duties. Companies also use job descriptions to highlight job features that are unique to the business or industry in question. The most accurate description is one that is free from grammatical and spelling errors